End-of-Year Student Promotion — Third Term Workflow
How Ghana basic schools advance learners to the next class at end of Third Term using promotion rules, transcripts, and enrollment history.
When promotion runs
Student promotion is an end-of-year workflow, typically after Third Term results are finalised. The school admin configures promotion rules, reviews candidates class by class, and executes promotion to advance students to their next class for the new academic year.
What the system tracks
Enrollment history links each student to their class for each academic year. Promotion moves the active enrollment forward while preserving historical records — essential for transcripts and audit trails.
Before you promote
Ensure Third Term broadsheets are approved and published, all classes have accurate student lists, and the new academic year is activated by the platform operator. Run promotion once per year — reversing requires admin intervention.
Put this into practice with SBAGhana Pro
GES-aligned report cards, mobile score entry, and parent portal — built for Ghana.