GES Terminal Report Cards for Ghana Basic Schools — Complete Guide

What is a GES terminal report card?

A terminal report card is the official end-of-term summary parents receive showing how their child performed across all subjects. For Ghanaian basic schools, the Ghana Education Service (GES) expects report cards to reflect the School Based Assessment (SBA) framework — continuous class work combined with end-of-term exams.

Unlike generic school software built for other countries, a Ghana-ready system must handle department-specific rules: NACCA competency descriptors for Primary, letter grades for Preschool, and the WAEC 9-point scale with aggregate calculation for Junior High School (JHS).

What should appear on a basic-school report card?

A complete GES-aligned terminal report typically includes:

• School branding — logo, name, headteacher, and academic year/term
• Student details — name, class, admission number, optional photo
• Per-subject breakdown — class assessment (SBA) scores, exam score, and weighted total
• Overall average and class position (when enabled by the school)
• Conduct, interest, and attitude ratings
• Class teacher and headteacher remarks
• Attendance summary for the term
• JHS aggregate and best-six subjects (for JHS departments)

NACCA descriptors vs numeric grades

Primary schools under the National Council for Curriculum and Assessment (NACCA) often report competency descriptors alongside numeric scores. Preschool may use age-appropriate letter grades. JHS uses numeric scores on the 1–9 WAEC scale, where lower numbers indicate stronger performance.

SBAGhana Pro applies the correct grading scale automatically per department — so teachers enter raw scores and the system calculates totals, grades, and report layout without manual spreadsheet formulas.

Why schools move from Excel to cloud report cards

Spreadsheets break down when enrolment grows, teachers submit late, or headteachers need to approve broadsheets class by class. A cloud platform centralises score entry, tracks completion, locks approved sheets, and generates print-ready PDFs for the whole class in one click.

Parents benefit too: once results are published and term billing is cleared, families can view report cards on their phones instead of queuing at the school office.

Getting started with digital report cards

Register your school, set up departments and classes, assign subjects to teachers, and enter SBA scores throughout the term. At end of term, the headteacher approves broadsheets, publishes results, and downloads PDF report cards — or opens the parent portal for secure online access.